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Rhode Island Third Party Administrator

Third Party Administration (TPA) Access

 

 RI Withholding — Grant access in the RI Tax Portal 

The tax agency requires we provide them with your assigned PIN to gain online TPA access. Please send an email to pvtax@payrollvault.com with your PIN. If you cannot locate your assigned PIN, please contact the RI tax agency directly to obtain it. 

Goal: Let Payroll Vault file/pay withholding via the RI Division of Taxation portal. 

  1. Create/Log in to the RI Tax Portal
    1. If the client doesn’t have portal access, they (or the owner/officer) must register and link their account using a mailed PIN from the Division of Taxation. Request the PIN if needed. Rhode Island Division of Taxation+1
  2. Add Payroll Vault as an Authorized User 
  3. From the client’s Tax Portal account: go to Profile Information → Manage Authorized Users → Add New Authorized User. 
  4. Enter the third-party’s user info (Payroll Vault’s RI Tax Portal user ID). 
  5. Set an effective start date (use the first day of the quarter PV begins filing) and leave end date blank unless instructed. 
  6. Grant the necessary taxpayer functions (at minimum: File Returns and Make Payments; many providers use “Full access”). taxportal.ri.govhelp.onpay.com 
  7. Confirm Access 
  8. PV should see the client’s Withholding account on our Authorized Users list after the client saves the delegation. 
  9. If the client cannot find “Manage Authorized Users,” they are likely on the correct portal but need to be fully linked to their tax accounts (PIN step). Rhode Island Division of Taxation 

           

          RI Unemployment & TDI — Add Third-Party + (optional) SIDES 

          Goal: Ensure PV receives UI/TDI notices and can help manage responses/filings. 
          Add PV as Third-Party Agent for UI notices.

          1. Use RI DLT’s Employer Address Change / Third-Party Agent Maintenance utility: 
            1. Go to the Employer Third-Party Agent Name & Address Maintenance page. 
            2. Add Payroll Vault as the third-party agent (name & address) so UI separation forms/notices route to us. 
            3. From the same page, you can register for SIDES E- response. dltweb.dlt.ri.gov+1