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Negative Payroll Liabilities

Q&A Video Training:  Handling Negative Payroll Liabilities   04.25.24 

Description:  PLEASE submit a FranConnect ticket to OPS if there are negative payroll liabilities.  Also, make sure to check page 2 of the Summary Report each payroll to make sure that there aren't any hidden credits. 

Summary of Video: 

  1.  If you have any negative tax liabilities, submit an OPS ticket. 
  2. Negative ACH files sent to the Corporate Tax Impound Account WILL BE BLOCKED.   
  3. The Dates Matter: The voided check date needs to match the original check date.  Fixes need to happen in the quarter where the wages were paid. 
  4. Have any of the taxes been paid?  Submit an OPS ticket 
  5. Is it the last pay of the quarter?  Submit an OPS ticket 
  6. Are the credits larger than the next regular payroll liability? Submit an OPS ticket 
  7. If a rate adjustment results in a positive liability, collect the funds and let the Tax Team know that there are taxes that need to be paid ASAP. 
  8. If a rate adjustment results in a negative liability, submit an OPS ticket so we can make sure the funds are being applied correctly BEFORE the payroll is finalized. 
  9. Refer to Correcting Common Payroll Mistakes on how to void checks for overpaid employees.