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DC (District of Columbia)

Third Party Administration (TPA) Access

DC Withholding Account 

  1. Payroll Vault Franchising initiates the TPA linking process by submitting a request to access the client account online. If your client does not see the TPA request online, email Payroll Vault Franchising Payroll at pvtax@payrollvault.com or submit a HubSpot ticket. 
  2. Select this link to view the DC Withholding TPA Approval steps provided by the tax agency. 

  

DC Unemployment Account and Paid Family Medical Leave (PFML) 

Part 1 - Power of Attorney (POA) Form 

  1. The tax agency requires a signed POA form to authorize the TPA access online. A pre-filled POA can be generated in iSolved under Client Management > Taxes > Company POA Package  
  2. Sara Harris will need to complete all sections listed above the Declaration of Representative line, including the initialing and signature portion. 
  3. You will use this form in step 6 of part 2 below. 

Part 2 - Registration and TPA Linking 

If you have not already done so, register for an account with the District of Columbia on the Department of Employment Service (DOES) Employer Registration Portal. 

Note: Payroll Vault Franchising must be the only active TPA agent on your Employer Self-Service Portal (ESPP) account. Please complete the first four steps before attempting to link with Payroll Vault Franchising. 

  1. Log into your ESSP account. 
  2. From the left-hand menu, select Account Maintenance. 
  3. Under the Employer Account heading, select Agent Assignment. 
  4. Select Add Agent. 
  5. Enter Payroll Vault Franchising's agent account number: DC2Z1Q. Now select Search. 
  6. Press Select POA to upload the signed POA. 
  7. Under the Assign Roles heading, select the boxes for each of the following roles: 
    • Account Maintenance (view and update) 
    • Payment Submission 
    • Wage Reporting (original and amended) 
  1. Enter the beginning date that Payroll Vault Franchising will have access to each role. 
  2. Select Save to finish. 
  3. Select the "previous" arrow in the upper-right corner of the page to verify that Payroll Vault Franchising has been assigned as an authorized agent.